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External File Storage

  • 1.  External File Storage

    Posted 09-16-2020 17:08
    Does anyone have a solid answer to using external file storage? Here's my use-case:

    We create work orders for our production guys, who will markup and append to the work order, and then print the work order for our installers to use in the field. I'd like to create a field in quickbase where I can upload that file, and it can be downloaded again, and replaced as necessary via another upload.

    There are a lot of these annually and storage will be an issue with the basic QBase package, so I'm looking to external sources. I can't seem to find any good info on how to make this happen in QBase and what service is the best... Amazon S3, box.com, dropbox, etc. My goal is to make the process as easy and seamless as possible for the people using it. As of now, they're creating the files and uploading them to dropbox, and the next person in the line is hunting through dropbox hoping the person before them named it correctly. (human errors you know) A link in the QBase record would streamline this operation.

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    Thanks,
    Chris Newsome
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  • 2.  RE: External File Storage

    Posted 09-16-2020 19:02
    I suggest contacting Juiced.  They have add ons for uploading files where the file is actually stored on a 3rd party locations such as dropbox or Amazon S3 servers.

    https://www.juicedtech.com/dropbox-for-quick-base

    https://www.juicedtech.com/quickbase-add-ons


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    Mark Shnier (YQC)
    Quick Base Solution Provider
    Your Quick Base Coach
    http://QuickBaseCoach.com
    mark.shnier@gmail.com
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  • 3.  RE: External File Storage

    Posted 09-17-2020 08:26
    I know a lot of people use Juiced, but i can't believe there's not a way I can do this myself without paying them $500 a year. That may not seem like a lot to larger companies, but I have to account for every dollar I spend and a simple file storage for $500 is way more than I spend on dropbox or any other file storage options.

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    Thanks,
    Chris Newsome
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  • 4.  RE: External File Storage

    Posted 09-17-2020 08:50
    There are new file handling capabilities which have recently been announced for Pipelines.  I also believe they have weekly "OfficeHours" specifically for Pipelines where you can ask some Quick Base expects for assistance.

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    Mark Shnier (YQC)
    Quick Base Solution Provider
    Your Quick Base Coach
    http://QuickBaseCoach.com
    mark.shnier@gmail.com
    ------------------------------



  • 5.  RE: External File Storage

    Posted 09-17-2020 09:10
    Yeah I watched a pipelines demo where they used Box.com. it wasn't exactly what I was looking for, as the file storage still happened through box, but it just created a link back to the QBase record. So the user will still be uploading to a third party service. Seemed a little clunky compared to what I was hoping for. Can I just buy more storage through quickbase? and if so, is that a good idea?

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    Thanks,
    Chris Newsome
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  • 6.  RE: External File Storage

    Posted 09-17-2020 09:23
    There is no technical limit to the total attached file size, so yes, you can put in a ticket to be contacted by Sales to see what the cost will be to add attached storage or else just go into your account settings and see what the prices are for additional file storage.

    Then you can compare that cost to the Juiced cost or the value of your time and effort to try a DIY solution with Pipelines.

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    Mark Shnier (YQC)
    Quick Base Solution Provider
    Your Quick Base Coach
    http://QuickBaseCoach.com
    mark.shnier@gmail.com
    ------------------------------



  • 7.  RE: External File Storage

    Posted 09-17-2020 09:38
    I guess that's my best option. I'm really surprised that's all my choices.

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    Thanks,
    Chris Newsome
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