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Using an ""Unknown"" option in a User List.

  • 1.  Using an ""Unknown"" option in a User List.

    Posted 09-28-2017 19:36
    I need to assign a record using a User List drop-down field. However, the person selecting the assigned person may not know who the assigned-to user should be. So, we need to add an option for "Unknown" in the drop-down. How can we do this without using a license? 


  • 2.  RE: Using an ""Unknown"" option in a User List.

    Bronze
    Contributor
    Posted 09-28-2017 19:39
    Is it possible to just leave it blank assuming it's not a required field.


  • 3.  RE: Using an ""Unknown"" option in a User List.

    Posted 09-28-2017 19:45
    I forgot that detail. It is a required field. Leaving it blank would cause an issue. 


  • 4.  RE: Using an ""Unknown"" option in a User List.

    Bronze
    Contributor
    Posted 09-28-2017 19:50
    Is it possible you could just require it after some other condition like if some field is not blank or some value? If quickbase doesn't register a new user until they actually login perhaps you could create a new user but never register then use that as the user? Not tested of course so not sure if it'll work.


  • 5.  RE: Using an ""Unknown"" option in a User List.

    Posted 09-28-2017 19:57
    This might actually work.  I can create a user in the application called "unkown@url.com" When that is selected, it will indicate that the record needs to be properly assigned.


  • 6.  RE: Using an ""Unknown"" option in a User List.

    Bronze
    Contributor
    Posted 09-28-2017 19:58
    Let me know if it works, good luck!


  • 7.  RE: Using an ""Unknown"" option in a User List.

    Posted 09-28-2017 20:05
    Creating unknown user it's like wasting your user licenses.


  • 8.  RE: Using an ""Unknown"" option in a User List.

    Bronze
    Contributor
    Posted 09-28-2017 20:07
    The theory is that it's not used until the person logins to the app for the first time. He could check his user count, add the fake user again to test that though.


  • 9.  RE: Using an ""Unknown"" option in a User List.

    Posted 09-28-2017 20:11
    I think we can approach in this way also.
    What do you think?

    1- make this field not required.
    2- When you save a record without entering the value in this field at that time Fire a webhook and see if the field is blank. If it is blank fill it with the default value.


  • 10.  RE: Using an ""Unknown"" option in a User List.

    Posted 09-28-2017 19:48
    What is the field type?


  • 11.  RE: Using an ""Unknown"" option in a User List.

    Posted 09-28-2017 19:51
    The field type is "User - List


  • 12.  RE: Using an ""Unknown"" option in a User List.

    Posted 09-28-2017 20:03
    I didn't find the option to add the value 'UNKNOWN'.
    but w/o using license how I will approach.

    1- make this field not required.
    2- When you save a record without entering the value in this field at that time Fire a webhook and see if the field is blank. If it is blank fill it with the default value.

    I hope this will work.

    Thanks,