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Records on Home table accessed by two forms

  • 1.  Records on Home table accessed by two forms

    Silver
    Contributor
    Posted 03-01-2017 03:01
    I have role (cost Management) which is responsible for adding/editing records depending on the category of project. So effectively two external parties are responsible.

    I have created two forms but the issue is that new 'record' added from home table will not  make a distinction as to which form to open. Similarly, for editing the  home  table can also land in the wrong category unless user filters it first.  Not too sure how to manage this.  


  • 2.  RE: Records on Home table accessed by two forms

    Posted 03-01-2017 03:09
    If at all possible, you are always better off with 1 form and then use form rules to show / hide fields or preferably whole sections. You just need ot have your common data entry fields all in a common section, say near the top of the form.   Is it possible for you to re-write your forms that way?


  • 3.  RE: Records on Home table accessed by two forms

    Silver
    Contributor
    Posted 03-01-2017 03:13
    I know you are great proponent of this but if I am using one form and if a new record needs to be added and the related record needs to be distinguished by the project category (s drop down is used to select a parent project using a defined report), how do you achieve that?  In my case I have 500 main projects and 200 special projects.  Amalgamating  these will confuse the user. 


  • 4.  RE: Records on Home table accessed by two forms

    Posted 03-01-2017 03:15
    Well, you have the user first select the Project, that will also allow the Project Type to be looked up down to the form, and then the form rules kick in to show  the correct sections.


  • 5.  RE: Records on Home table accessed by two forms

    Silver
    Contributor
    Posted 03-01-2017 03:17
    OK, that means, that I will need add to two related record fields and link these two different reports? 


  • 6.  RE: Records on Home table accessed by two forms

    Posted 03-01-2017 03:19
    I am not understanding the reference to two different reports.


  • 7.  RE: Records on Home table accessed by two forms

    Silver
    Contributor
    Posted 03-01-2017 03:28
    When you want to attach a child record to parent, you use the related 'project'  option from the drop down.  I have linked this to a report to only list certain category projects.  What I am thinking to have the same twice and using form rules all users to use alternative related project drip down.  


  • 8.  RE: Records on Home table accessed by two forms

    Silver
    Contributor
    Posted 03-01-2017 03:29
    No I am wrong.  I cannot select  same field twice. 


  • 9.  RE: Records on Home table accessed by two forms

    Posted 03-01-2017 03:32
    There are two choices.
     you can make two relationships with two fields.  Then have a final calculated field for the one that was used and use that to make the real relationship where lookup fields are brought in.

    The better alternative though,  is to have the user first select the type of project, and then the drop own would only list projects of tht type.  That is called a conditional drop down.