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How do I block users from adding linked records to the main record once that main record has reached the ""Stop Time"" field.

  • 1.  How do I block users from adding linked records to the main record once that main record has reached the ""Stop Time"" field.

    Posted 09-12-2018 02:23
    I have Tables B, C and D linked to Table A. One can only add records in Table B, C or D only through a record in Table A after saving it.

    I have certain projects that needs to be closed 1 hour before the meeting. I have the project closing date/time in PST already specified in the form/record.

    How do I disable users apart from the Administrator from adding records B, C or D to that particular project once the clock strikes or exceeds the project close date/time (PST). Irrespective of the users' timezone.

    I have tried dynamic form rules but they aren't working.


  • 2.  RE: How do I block users from adding linked records to the main record once that main record has reached the ""Stop Time"" field.

    Posted 09-12-2018 21:32
    Hello Charan, 

    I would have actually recommended a form rule to hide the buttons when the condition is true, so that you can allow Admins to continue to add records. 

    I would say also, that you can add a condition in the buttons formula to show "" if the conditions are met, hiding the button essentially. This would not detect user role however.

    While both of these should work, I could see the formula not firing on time, and some added difficulty with timezones.  

    Would you like to try a condition in your formula button?
    If(Now()-tohours(1)>[Date/Time],"",$URL) 



  • 3.  RE: How do I block users from adding linked records to the main record once that main record has reached the ""Stop Time"" field.

    Posted 09-13-2018 00:05
    Wow! Condition in the button gave me exactly what I was looking for. Thanks Slider.