Giving High Level Access to Non Admin

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Other than making someone admin, is there an option to provide access to someone to look at the table and app structure?  
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Arshad Khwaja

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Posted 1 year ago

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QuickBaseCoach App Dev./Training, Champion

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Not really. You can make a copy of the app, but that gets complied if you have cross app relationships.

You can tidy up your relationship diagram and print that off.
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Matthew Neil

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When there are people that have access to make modifications to fields but I don't want them to have full admin rights. I like to provide them with some documentation.  One of those documents is a screen shot of the App Schema on some dashboard in the application.  That way before they make changes they are sure about the proper connections and fields to use.

We also use a schema tracking tool that monitors all the changes made to an application so we can trace back changes that might have caused issues.
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Arshad Khwaja

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Thanks both.  In this  case I am merely getting some help from IT to document the app and they are not likely to change any thing.  But to do so they need to see the table structure as well.  Hence this requirement.  I think providing access to a back up copy is a good solution. 

What too are you referring to Matt.  That would be quite useful if I could employ that? 
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Matthew Neil

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We usually only deploy the tracking on apps that we are working on.  I can ask and see if we can make a service.

I will say, that in some of the apps i've worked on it is crazy to see the changes and updates.  Its in the thousands.
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Arshad Khwaja

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If I am giving option to a role to manage users, how do  ensure that the user does not give themselves or someone else the admin role? 
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Matthew Neil

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The difference is "Admin vs Basic".  It might show the option to 'upgrade' the user, but it wont actually save the change.


I tested the app in a "basic, sharing" role and I was able to select the "Developer" role in the dropdown, but the change doesn't stick.


"1 role NOT changed"
Once you leave the test, or refresh the page, they user will still be in the basic role.
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Arshad Khwaja

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Thanks. OK great.  I was not reading the message properly. Would be great if admin is not listed as the option. 

Within the role, is there anything I need to change while I am away for example Hide UI and App table settings or leave it as is. 
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Matthew Neil

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I'm all about "Less is More" when it comes to UI
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Meredith Moore

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Still would like to grant Refresh for linked tables to this. Sigh.
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Matthew Neil

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See this post for details on how to make a url that anybody can initiate the refresh.

https://community.quickbase.com/quickbase/topics/url-to-manually-refresh-a-connected-table