Group's Records: Is the online documentation slightly inaccurate?

  • 0
  • 1
  • Question
  • Updated 1 year ago
  • Answered
  • (Edited)
In the online documentation on the topic "Configure Permissions for the Role" there's a table-entry that describes what happens if permissions are set to "Group's Records." The entry says: "Grants view or modify rights to only those records created by a user belonging to a group ..."

Would it be more accurate to say: "Grants view or modify rights to only those records whose record owner is a member of a group ... "? Is that what actually happens?
Photo of Alex Wilkinson

Alex Wilkinson

  • 1,006 Points 1k badge 2x thumb

Posted 1 year ago

  • 0
  • 1
Photo of QuickBaseCoach App Dev./Training

QuickBaseCoach App Dev./Training, Champion

  • 51,046 Points 50k badge 2x thumb
The user who Created the record gets recorded in the system generated field called [Record Owner].

So yes, you are correct.
Photo of Alex Wilkinson

Alex Wilkinson

  • 1,006 Points 1k badge 2x thumb
I know. But if the record owner is later changed, the permission goes to the group of the new record owner, not the original creator? That's my question.
Photo of QuickBaseCoach App Dev./Training

QuickBaseCoach App Dev./Training, Champion

  • 51,046 Points 50k badge 2x thumb
I believe so, but I have never tested that myself.  I have never heard of another place where the Original Record creator is stored and it would be hard to fathom that Permissions could possibly be based on a data element which cannot be viewed by users or Admins.
Photo of Alex Wilkinson

Alex Wilkinson

  • 1,006 Points 1k badge 2x thumb
exactly what motivate my post ... I'll open a case to have the documentation clarified or corrected. thanks for your helpful comments!
Photo of Alex Wilkinson

Alex Wilkinson

  • 1,006 Points 1k badge 2x thumb
I opened a case on this topic, got the following reply, then asked to have the online documentation clarified or corrected according:

Hey Alex,

It should match the group of the current record owner. So if you change the record owner of a record, it should adjust which group can view the record if they are different.

Jeremiah Cramoy
QuickBase Support