Yesterday I posted a related question about what happens when "Group's Records" is set for permission to view or modify records in a table. The question led to a case I opened with QB Support and their concurrence that the online documentation on this topic needed clarification. In sum, the various problems are:
- "Group's Records" means that permissions will align with the group of the record-owner, not the original creator of the record.
- If the record-owner is subsequently changed, permission to view or modify aligns with the group of the new record-owner. This could change users' access to records if the new record-owner has different group-membership(s) than the previous one.
- If the record-owner no longer has access to the app (their role is "none" or their access is "denied") or the record-owner is removed from group membership(s), and the permission setting is still "Group's Records" then no one (except Admins, presumably) has access to the record.