Remove Field From Form but Keep Field in Existing Records

  • 1
  • 1
  • Question
  • Updated 2 months ago
  • Answered
Hello,
I am editing a form and it has a few fields that are checkboxes that I am removing because they are no longer applicable.  Is it possible to remove the checkboxes for any new forms that are filled out but keep it for existing records/forms that have been filled out in the past?
Photo of Catie Bruno

Catie Bruno

  • 180 Points 100 badge 2x thumb

Posted 2 months ago

  • 1
  • 1
Photo of Justin Torrence

Justin Torrence

  • 648 Points 500 badge 2x thumb
You could apply a form rule that says:
Condition:
When [Your Legacy Checkbox] is checked
Action:
Show [Your Legacy Checkbox]
Photo of Justin Torrence

Justin Torrence

  • 648 Points 500 badge 2x thumb
The intended behavior being to only show the field when there is a value in it.
Alternatively, you could set this form rule:
Condition:
When Date Created is On or Before 3/28/2019
Action:
Show [Your Legacy Checkbox]
It just depends on your use case.
Photo of Catie Bruno

Catie Bruno

  • 180 Points 100 badge 2x thumb
Hi Justin,
Thanks for the help! I will implement the rule into my form. 
Photo of Kingsly SD Samuel

Kingsly SD Samuel

  • 856 Points 500 badge 2x thumb
Yes, even though you remove it from the form (and NOT delete the field), you will see the historical data on any existing report you have with the field.