Document Status Colors and Reporting

Hi! An old company I worked for used Quickbase years ago and I'm trying to replicate something they did with documents. Can someone help me achieve the need below?

• Process need: When we upload files to our Documents table, we want a YELLOW status to appear. When they are reviewed, we'd like to approve (GREEN) or reject (RED) them. If the doc is not uploaded, we'd like to see a GRAY status box.
• My start: 
  • Created the following fields:
    • "Document Name"
      • Multiple Choice (Ex. "Permit" could be selected here)
    • "Approved"
      • Checkbox
    • "Rejected"
      • Checkbox
        
        
  • Created the following fields for EACH document listed in the multiple choice field:
    • Ex. "Permit: Uploaded"
      • Formula - Date:
        
        ToDate([Date Created])
    • Ex. "Permit: Status"

      • Formula - Rich Text:
        
        If(IsNull([Permit: Uploaded]),  "<div align=\"center\"><img src=\"https://images.quickbase.com/si/16/226-rect_gray.png\"></div>",

        If(([Approved] = false and [Rejected] = false), "<div align=\"center\"><img src=\"https://images.quickbase.com/si/16/229-rect_yellow.png\"></div>",

        If([Approved] = true,  "<div align=\"center\"><img src=\"https://images.quickbase.com/si/16/228-rect_green.png\"></div>",

        If([Rejected] = true, "<div align=\"center\"><img src=\"https://images.quickbase.com/si/16/227-rect_red.png\"></div>"))))
        
        

• My problem:
  • Everything above works great to see individual doc statuses, but I cannot figure out how to create a report with columns to see a list of ALL documents, their uploaded dates, and their statuses (since I could only figure out the above by making "Uploaded" and "Status" fields for each doc):
    • Document Name | Document Uploaded | Document Status