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Quickbase University Is Evolving: What You Need to Know About the Upcoming Launch
3 MIN READ 📅 What’s Happening and When? We’re launching a new Quickbase University experience on Monday, July 14 th ! 🤔 Why the Change? You spoke. We listened. The current Quickbase University hasn’t fully delivered the learning experience you deserve. So, we’re making bold improvements—from modernized courses to smarter certifications—to help you learn faster, earn recognition sooner, and showcase your Quickbase expertise with confidence. This is more than an upgrade—it’s a whole new way to grow with Quickbase. Here's how this transformation will revolutionize your Quickbase learning journey: 🎓 Next-Level Learning for Next-Level Builders Our enhanced learning platform is: Intuitive & Engaging New and improved courses with fresh, relevant content Intuitive navigation that gets you to content faster Improved search capabilities to find exactly what you need Advanced progress tracking with detailed analytics to monitor your growth Personalized & Efficient Personalized learning paths that adjust to your role, preferences, and pace Bite-sized learning modules designed for your busy schedule Mobile-friendly, web-based experience so you can learn anywhere, anytime 🏆 Certifications You Can Share With Pride Get ready for more streamlined exams and recognition that opens doors! Streamlined & Secure Exams Streamlined navigation making the exam process smoother than ever Immediate results with instant feedback and detailed performance analytics Enhanced security features ensuring exam integrity Comprehensive & Recognized Certification Badges Blockchain-verified digital badges that are tamper-proof and instantly verifiable Social media integration for easy sharing on LinkedIn and other social platforms ❓Frequently Asked Questions Access & Login Will there be any downtime? There will be minimal downtime the weekend of July 11 th as we get ready to launch our new and improved experience on July 14 th . Where can I find the new Quickbase University? We’ll be maintaining the same URL for Quickbase University: university.quickbase.com How will I log in? There will be no changes to how you login. Use your Quickbase credentials, either from your organization or via your Builder Account to login. Having trouble logging in? Try resetting your password, clearing your cache, or switching browsers. Courses & Certifications What will be available on the new platform? We’re launching a refreshed catalog with 500+ curated assets that reflect our latest and most relevant content, including NEW On-Demand path to Pipelines Certification! Most older courses will be retired to ensure you receive the most accurate, up-to-date information and best practices. Will my course history transfer to the new Quickbase University? Some, but not all. We’re bringing over only the completed courses that will still be available on the new Quickbase University. Courses in progress will NOT transfer. Completed courses will only transfer IF: The course will still be available on the new platform, AND The course was completed by July 7, 2025, AND You’ve logged into QBU on or after July 1, 2023 If you haven’t logged into QBU since July 1, 2023, your account and course history won’t be migrated, but we will archive the data. If you are seeking this information, please contact us at university@quickbase.com. What about my existing badges and certificates? You will not find links to your certifications in the new QBU, though any certificate and badge links you’ve bookmarked in the past, or have stored in your email, will remain live. If you need access to these links, you can email university@quickbase.com and the Customer Education team will have that data available to share with you. Can I download my certifications ahead of time? Yes, up until July 11 th , you can login to the current QBU to download any certifications you’ve earned to date and/or bookmark links to that information. Support & Troubleshooting Need help during the transition? Comment on this thread! If your question contains confidential information, please email university@quickbase.com. We’re here to make your transition to the new Quickbase University as smooth as possible. 🎉It’s a New Chapter for Quickbase University As we embark on this exciting journey together, I want to personally thank you for being part of the Quickbase University community. This upgrade represents our commitment to providing you with the best possible learning experience, and I'm confident this new experience will help you achieve your goals faster and more effectively than ever before. Looking forward to learning alongside you in our new digital home! Ashley and the Customer Education TeamData Change Logs Just Got Smarter!
4 MIN READ Having visibility into what changed, when, and by whom, and being able to restore previous values is essential to every software we use nowadays. This is even more important for maintaining trust, accuracy, and control in your Quickbase apps. That’s why we are rolling out a major upgrade to our Audit Logs and particularly to Data Change Logs - giving admins a more powerful, reliable way to track and recover data changes with (almost) zero setup required. What’s New in a Nutshell All scalar fields are now tracked by default once auditing for an app is enabled - no manual enabling needed Only actual field changes are logged - cleaner, more relevant audit trails App admins can now restore changed and deleted values - right from the app audit log Existing field property repurposed - now controls presence in change logs, not logging behavior See full release notes Let’s unpack the details. Easier Setup: Track All Scalar Fields Automatically Previously, tracking data changes required manually enabling individual fields one by one. Now, all scalar fields (like text, numbers, dates, checkboxes, and more) are automatically audited as soon as auditing for an app is turned on. Realm admins can enable data change logs for a particular app from the Admin Console Apps page: As soon as data change logs for an app are enabled, we will start tracking any data changes for all scalar fields in the app. The changed data will be stored at a record level. Here’s an example data change log event for a single record (both in app and realm audit logs): Once you click on the “View data changes” link, the following modal is displayed: The pop-up will contain the previous and current values for all fields from the record where data changes have been made. That same information is also available in JSON format in the CSV export, as well as in our Audit REST API. A Smarter Use of a Field Property We’ve also updated the meaning of the Track field property (Table settings ---> Fields ---> Field Properties) Before: This determined whether the field was tracked at all: Now: All scalar fields are always tracked. The repurposed field only controls whether the field is always shown in the record change log, no matter if the field data has been changed or not: If you already have an app where data change logs had been previously enabled, we will automatically start tracking all fields. However, you may want to do a clean-up and uncheck the repurposed checkbox for some fields to avoid them being always unnecessarily present in the change log entries. You should also keep in mind that if you disable data change logs for an app that had tracking for certain fields already enabled, the setting for these fields will persist the next time you enable data change logs for that same app. Restore Changed Data Instantly This one’s a game-changer: App admins can now restore a field’s previous value directly from the app audit logs. This works both for updated and deleted records. Whether it was a bulk update gone wrong or someone changing the wrong record, app admins can recover from data mistakes in seconds - no need to dig through manual backups, contact tech support or manually re-enter data. What you need to do: Locate in the logs the record that you want to restore, click “View data changes” Select the fields you want to restore - all of them or specific ones Click “Restore previous values” Upon a successful restore, you should see a message like this: You can also restore any deleted record as a new record: • Note • Keep in mind that the data restore option is available only in the app audit log. Data change logs are available in the realm logs, but realm admins do not have the ability to restore data. This is intentional, as we would like to keep the restore closer to where the data lives. Designed to Scale Some of you generate millions of audit events every single day. As part of this change, we thoroughly evaluated the platform performance to ensure app experience and audit performance are not impacted. The new changes are not going to affect your app space entitlements – audit is a separate service. We also decided to retain the existing limit of 50 auditable apps per realm. While this may change in the future, we want to better understand your usage patterns, compliance needs, and platform behavior before potentially enabling higher app limits. The Big Picture Data change log updates are part of a broader investment in powerful, scalable audit capabilities. Read our recent blog post for details on other recent audit improvements. Try It Today If you’re already using Audit Logs, these enhancements are live now. Easy setup. Built-in restore. Smarter logs. Less noise.🎓 Certification Wins!
1 MIN READ 🎓 Hello Qrew! We’re back with the June edition of Certification Wins, where we proudly spotlight the amazing individuals in our community who’ve earned Quickbase certifications this May! 🌟 Each certification is a reflection of your effort, curiosity, and commitment to building smarter. Whether you’re just starting or mastering advanced skills, this space celebrates YOU. 🙌 🏅Certified In May🏅 🟨App Foundations 🟧 App Builder 🟩 Expert Builder KCabreira​ CoQui​ JosieReyes​ CynthiaGiguere​ cpansewicz​ LADISLAVGALBAVY​ ptiwari083​ SamuelThomas​ ValiMasca1​ CJSprague​ Kamal​ anagalingam​ EdH​ cpansewicz​ MihirMulloth​ RaviShankar1​ Kamal​ EdH​ 💡 Each name above represents hours of learning, practice, and persistence. Congratulations to all our achievers! 🌟 Featured Shoutout 🌟 🎉 This month’s spotlight goes to EdH​ 🎉 A $25 gift card is heading your way — congrats! 📣 Join the Celebration Want to see your name here next month? Start your certification journey today via Quickbase University and showcase your expertise to the entire Qrew. Quickbase Certification Central Read about Certifications here! Until next time! Bhavani Ramana Certification Specialist, Quickbase🎓 Certification Wins
1 MIN READ Hello Qrew! We’re back with this month’s edition of Certification Wins, where we proudly spotlight the amazing individuals in our community who’ve achieved Quickbase certifications this past April! 🌟 Each certification reflects your effort, curiosity, and commitment to building smarter. Whether you’ve just begun or are advancing through expert-level skills, this space is all about YOU. 🙌 🏅Certified This Month🏅 🟨 App Foundations DeShawnJones​ anagalingam​ 11013​ HemaChennojwala​ KristaSibery​ laharms​ Mark​ MihirMulloth​ MolinaDavis​ RaviShankar1​ RajeshGangji​ RBater​ SeanTori​ 🟧 App Builder JenniferPotter1​ 🟩 Expert Builder CassandraFrien1​ RohitVuppuluri​ ShubhangiSingha​ Lakshmi_Hanisha​ 💡 Each name above represents hours of learning, practice, and persistence. Congratulations to all our achievers! 🌟 Featured Shoutout 🌟 🎉 This month’s spotlight goes to SeanTori​, for their dedication and perseverance. A $25 gift card is heading your way — congrats! 📣 Join the Celebration Want to see your name here next month? Start your certification journey today via Quickbase University and showcase your expertise to the entire Qrew. Quickbase Certification Central Read about Certifications here! Until next time! Bhavani Ramana Certification Specialist, QuickbaseJune 23 - 27 @ Quickbase!
1 MIN READ Tuesday, June 24 – Code Pages Qrew Meetup | 12:00–1:00 pm EDT We’ll kick things off with a quick intro to code pages, share some handy tips, and walk through real-world examples from both customers and our own Quickbase experts. Great chance to get inspired and see what’s possible with code pages. Register for the meetup using the link above. Wednesday, June 25 – Pipelines Qrew Meetup | 12:00–1:00 pm EDT Wes McAda from Versar Global Solutions is back with an enhanced version of his Empower 2025 talk. He’ll dive into using Pipelines with Everyone-on-the-Internet apps, including secure links, cascading permissions, and the latest on document security. Register for the meetup using the link above. ⚾Heads up!🧢 We’re taking a little break the week of June 30—no Qrew events that week. We’ll be back with more Monday updates and meetups starting July 7. See you there!
Questions from our June Feature Focus Webinar
5 MIN READ Quick Update: Doc Creation via the Quickbase Pipeline Channel is being pulled from this release to give our team time to look into an issue, please refer to our future release notes for when it will be released. If you weren’t able to join our June Feature Focus webinar live, you can still watch it on-demand here. Pipelines With the new Pipelines error notification emails can we suppress automatic emails to the Realm Owner/Admins? · Currently there is not a way to pick who among your realm admins receive this email, it will go to all realm admins to assure they are getting notified of technical issues. If this is something you have a need for in your organization, we recommend adding it as product feedback. Will the document be saved to a file attachment field? (Pipelines Doc Creation Step) · Our Document Creation step for Pipelines has been pulled from this release, we are working on an issue with it that meant we needed to pause on releasing it right now. Can we see those templates even if we've built PLs before? (Templates on the new Pipelines Dashboard for users with no Pipelines) · Right now, the new Pipelines Dashboard that will show up for users with no Pipelines won’t show up for users with Pipelines, that includes the template Pipelines listed there. You can find some of those same Pipelines in our Exchange listed under the section for Jinja Snippets that can be used to create similar Pipelines and you can also access the help of Smartbuilder to create Pipelines under the AI sparkle that appears in the global bar when you are in Quickbase. Grid Reports What is this feature? · We're replacing table reports with the more modern and powerful Grid Reports, which let you directly edit data like in a spreadsheet. When will this feature release? · Grid Reports is targeted for open beta in August 2025, but we will provide specific timelines in future release notes What plan will have access to Grid Reports? · It will be available on all plans In grid edit - will we be able to freeze the first column? · In Grid Reports you will be able to freeze the first column and still be able to edit fields as you move through the report Did we get the ability to set the default row height? · The team did add an option for this in the report settings for admins with an eye towards flexibility for end users to be able to adjust it When the users adds columns, does it stay (across days? log ins/log outs?), or is it temporary? · Our goal is to simplify the expected behavior for new grid reports from what is currently implemented in current “new style” table reports. We will retain the report state (filtered, sorted, grouped, searched) of the last report the user visited. If you visit another report in the same table or a different table, we will clear the draft state of the previous report. · We will not remember your report state across sessions (log in/log out/timeout). · Report state will also be cleared if you click on the report name from the reports dropdown. Word wrap for column height? · We’ll add an option that will allow users to choose if they want to wrap column headers or truncate the values to one line. The permission for Grid Report will be only by application, is there an option to enable it by user? · No. The option to enable/disable grid reports exists at the application level. If your users want to continue to use legacy styles, they can switch back to legacy table reports using the “new style” toggle available on the report. How many fields in a table have you tested for the column panel? Sadly we have some tables with a LOT of fields. · We still need to do performance optimizations for larger field sets but that is something we will be working on during the beta How will this impact embedded reports on forms that users grid edit? · Grid Reports will also be available on embedded reports when it is enabled for an app Any export option changes · No. Export should continue to work as it does today. If you want to limit so they can only grid edit certain fields, but allow users to edit more fields on the detailed form to prevent error updating. is there anyway to do that? I know we can do it the other ways that form is more restrictive than the report, but I'm looking it to be the other way. · Custom data validation will be the best option to handle this, though we recognize it’s not a perfect solution. · We are exploring the potential to add in a rules engine for grid reports that would function similarly to forms. Nothing concrete to share yet and this will not be available at the time of launch. Will URL buttons work in grid edit? How will copy and paste from Excel into grid edit work? Last question, will you be able to embed grid report in the new form like the old forms and create child records at the same time as creating the parent? · Buttons: No, you’ll need to save and use the buttons in view mode. · Copy/paste: Copy/paste should work as long as your columns match in Quickbase to what you have in Excel. Obviously you’ll run into issues if you try to paste text into a date field for ex. Field type data validation is where you might run into issues here. · Create child records in embedded reports: Yes! This will be available. Are you still able to rename columns/how they display on the report without changing the field name? Changing this setting in current state is pretty cumbersome in that you have to do it in display and can't do it in the report settings. · This functionality will still be available. You’ll also still configure them in the same way as you do today on the front of the report. · Overhauling the report builder to include options like this would need to be a separate initiative tackled later. Do page down/up buttons work? · Yes, page up/down should be supported. You’ll want to make sure your focus is in a grid cell (select one to highlight it) before you start paging up/down. In embedded mode, can you add the add record button to the report? · Yes. The Column width memory is per user? (Not per report) · It’s per-user, per-report or widget. So if I adjust a column width that will be remembered for me for that report or widget only. It won’t apply for others that are viewing the report, but it will be remembered the next time you come back. Are we going to be able to control the columns the users will see? · (I’m assuming this is referring to the columns panel.) The columns that appear here are columns that the user has access to that are marked reportable. Users won’t see columns they don’t have access to. Check out our upcoming webinars here.Saying Goodbye to Qrew Champions Hub—But Not to the Qrew
1 MIN READ We’re officially winding down the Qrew Champions program online hub, which will close on June 27, 2025. This decision wasn’t made lightly, but it gives us space to explore new ways of connecting with and celebrating our amazing customers—like you. What was the Qrew Champions Program Hub? Qrew Champions online hub was a space where members could complete challenges, share their stories, participate in surveys, and connect with others while earning rewards along the way. We’re incredibly grateful to everyone who participated and helped make it a vibrant community and fun experience. What’s next? While the program hub is closing, you can still connect with fellow customers, ask questions, and share best practices here in Qrew Discussions. Additionally, Qrew Meetups continue to be a great way to see how others in our Community are using Quickbase, and our Community team is committed to rewarding participants and guest speakers for their time. Check out the next slate of meetups on our Events page. And this isn’t goodbye to opportunities to share your Quickbase stories—if open to it, we’ll continue to reach out with ways to stay involved, from peer reviews and references to speaking and story features. If you have any questions or want to hear more about what it means to participate in customer advocacy opportunities, feel free to reach out to me directly at mailto:cenglert@quickbase.com Thank you again to those who participated in the Qrew Champions Program hub. We’re excited for what’s ahead.Formula Field Caching: When A Rich Text Display Lies to You
3 MIN READ A Problem That Had Me Pulling My Hair Out In working on Version 2 of Realm Insights (one of the applications that makes up the Governance Core Apps), which is slated to release June 13, 2025, I was working on a pretty complex rich text formula field for the new Audit Logs Admin Console Connected Table enhancement. Picture this: You've built a beautiful audit dashboard in Quickbase with interactive pills that show activity counts and drill down to filtered records. Everything works perfectly... until it doesn't. I had created a sophisticated rich text formula field that displayed audit log statistics in a clean, interactive format (Governance Core Apps ↦ Realm Insights app ↦ Users table ↦ Audit Log Header). Users could adjust a "Days in the Past" filter to see activity for different time periods. The drilldown functionality worked flawlessly - click a pill showing "31" and you'd see exactly 31 matching records. But then something strange started happening. After changing the filter, the pills would still display "31" but clicking through would only show 10 actual records. The summary fields were updating correctly, the drilldown queries were working perfectly, but the visual display was frozen in time. The Maddening 1st Workaround The only way I could get the display to refresh was to: Go into the field properties Make any small edit (even just adding a space) Save the field Watch the "Refresh to Update" link appear Finally see the correct values display This worked every time, but asking users to edit field properties just to refresh a display? That's not exactly a sustainable solution. Understanding the Beast: Quickbase Formula Caching Here's what was actually happening behind the scenes: The Architecture: My rich text formula field lived in the Users table It referenced summary fields that calculated data from the Audit Logs table The filter ("Days in the Past") also lived in the Audit Logs table Summary fields like [# of Table Creates] updated correctly when filters changed But the rich text formula field had no idea its dependencies had changed The Cache Problem: User changes "Days in the Past" filter Summary fields recalculate (working correctly) Rich text formula stays cached with old values Drilldown URLs work because they use current filter state Display shows stale cached data The "edit field properties and save" trick worked because it forced Quickbase to recalculate the entire formula dependency chain from scratch. The Elegant Solution After exploring several complex approaches involving lookup fields, pipelines, and dependency triggers, the solution turned out to be beautifully simple: var text cacheBreaker = ToText(Now()); That's it. One line at the top of my rich text formula. Why This Works So Well This timestamp-based cache breaker is perfect because: Always unique - Now() gives a different value every time the formula evaluates Forces recalculation - Quickbase sees the formula dependencies have "changed" Lightweight - No complex calculations or additional fields needed Universal - Works regardless of table architecture or field relationships Future-proof - Will work even if you add more summary fields or change your data structure When to Use This Technique This cache-breaking approach is ideal when you have: Complex rich text formulas with cross-table dependencies Summary fields that update correctly but display values lag behind Interactive dashboards where real-time accuracy matters Situations where manual field editing triggers correct behavior Implementation Tips Place it early - Add the cache breaker at the very beginning of your formula Don't reference it - You don't need to use the $cacheBreaker variable anywhere else Test thoroughly - Verify both display values and drilldown functionality after implementing Document it - Leave a comment explaining why it's there for future developers The Bigger Picture This solution highlights an important principle in Quickbase development: sometimes the most elegant fix is the simplest one. While Quickbase is incredibly powerful, understanding its caching behavior can save you hours of frustration and overly complex workarounds. The next time you see formula fields that seem "stuck" displaying old values while their underlying data is correct, remember: a simple timestamp might be all you need to unstick them. Have you encountered similar caching issues in Quickbase? What solutions have worked for you? I'd love to hear about your experiences in the comments below.Join us for a Jamboree of June Events!
2 MIN READ June is heating up with many Qrew events and activities to fill your days with learning new tips while connecting with other builders and admins. This month we’ve got four virtual Qrew Meetups coming up with brand new topics and a hands-on training opportunity. App Builders Qrew Meet Up June 10, 2025 | 12:00–1:00 pm EDT – Register here Join Nichole Braswell, Quickbase Developer at Sympo, to discover an easy way to manage multiple forms for a single record with just one button. Plus, Lyla Rozelle, Sr. Product Manager, will give a quick tour of the updated admin console account summary page, and Ventsi Tasev, Group Product Manager, will share the latest on Audit log feature updates. Cascading Permissions – General Qrew Meet Up June 11, 2025 | 12:00–1:00 pm EDT – Register here Join this Empower encore Qrew Meet Up with Lauren Molino, Director of Advanced Solutions Services, for a hands-on, follow-along session where you'll learn how cascading permissions can help you control access across your Quickbase apps, streamline workflows, and boost security—all with fewer manual updates. To follow along, download the "Empower 2025 – Learn Cascading Permissions" app from the App Exchange before the session! Code Pages Qrew Meet Up June 24, 2025 | 12:00–1:00 pm EDT – Register here Join us for a quick overview of code pages with helpful tips and resources to get started, then explore four real-world code page examples by customers and Quickbase subject matter experts that you can try out after the Meet Up. Pipelines Qrew Meet Up June 25, 2025 | 12:00–1:00 pm EDT – Register here Wes McAda, Senior Software Developer at Versar Global Solutions, will give an enhanced encore of his Empower 2025 session on using Pipelines with an Everyone-on-the-Internet app, featuring time-bound secure links, cascading permissions, and new security features for staging documents. In the spirit of having more fun at our Qrew groups, we will be doing more raffles, door prizes, and certification celebrations throughout the month. Find additional event details on our Events Page and don’t hesitate to reach out if you have questions or comments. We can’t wait to see you in June!
