Community Tip Jar: Keeping Up With Your Users

One thing I have struggled with is that the "Show in user pickers" option doesn't seem to work in all situations. For me we have many users that are no longer active and are even listed as denied but they are still in our old data. So there may be a record that has them in an "Assigned To" field for example because when that was active they were the user responsible for this. When that is the case that user can never be removed from your standard user picker. If you do remove them with the option I mentioned before the option gets reset on its own later, no idea of the trigger, and they are put back into the list. This is very frustrating and I have seen many older posts talking about it frustrating them too.

Now I know that one solution to this is to have your own user picker that is filtered based on a report and an Employee table rather than just using the apps default user field and picker. However this isn't a solution I can implement right away to replace my current fields. I am slowly making these changes but just wanted to bring up something that has frustrated me in the past because I didn't know why it was happening.