Forum Discussion

EdGrandinetti's avatar
EdGrandinetti
Qrew Member
2 years ago

Notifications to distribution groups (Outlook DGs)

Is there a way to enable a notification to email an Outlook DG? I have tried: creating an email formula field with the address using the open permissions making the email a user email field to ...
NotificationsEmail
MarkShnier__You's avatar
MarkShnier__You
Qrew Champion
I agree with Andrea!  I realize now that I have a client who blocks potential spam by blocking the use of DGs  by outside sources.

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Mark Shnier (Your Quickbase Coach)
mark.shnier@gmail.com
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EdGrandinetti's avatar
EdGrandinetti
Qrew Member
2 years ago
Thank you both for the insight. Our admin told me that the DG needs to be registered as a paid seat in QB and then added as an authorized app user. DGs are blocked from sending via outside source but by adding it as an authorized company QB "user" they can allow it.

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Ed
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  • AndreaBest's avatar
    AndreaBest
    Qrew Trainee
    2 years ago
    Hmm, it seems a bit excessive to pay for a seat that no one will actually use.
    Since you use Microsoft365, couldn't you send the email to a currently registered user (like yourself), and have a rule that says if Email is from Quickbase, and subject contains report name, forward this on to the distribution group?  You can name your report anything you want to make it unique enough for a rule to recognize.
    I haven't tried it. It's on my list to attempt in the future when I have the time. Just an idea.

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    Andrea Best
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    • EdGrandinetti's avatar
      EdGrandinetti
      Qrew Member
      2 years ago
      Just tested your suggestion Andrea and it works good. The only downside is recipients receive a forwarded email instead of the original but I agree I hate to use a paid seat just for a DG. I'll discuss with our Admins to see which direction we go. Thanks again for the suggestions!

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      Ed
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