Email each user their record

When you  build a native Quickbase email notification, or a custom email, you do have the option to send to a non-user.

when you set up a notification, the very first radio button lets you choose between a recipient type, which means they must be a user, or else Open, which means any email address.  There is similar functionality on the newer build your own custom emails. 

The user will still receive a copy of the form even though they do not have access to the app. So that is the easiest way to maintain the formatting form, simply email the form in the notification. For example, in the legacy style notifications, there is an option to email a copy of the form, you just look at the markers at the bottom of the drop-down list and there is a marker for emailing a copy of the form.

If this is the first time you have attempted to send notifications to non-users outside of your organization and you don't see an option to send an email to an email type field, then you may have to contact Support and have them enable your realm to be able to send emails outside of your company.