Forum Discussion

FLSI-DrewFLSI-D's avatar
FLSI-DrewFLSI-D
Qrew Trainee
7 years ago

IF Formula Help

Hello,

I'm super new to quickbase and it's array of functions and commands and I'm getting a lot of info from here and the tech support! So, I'm trying to make an auto generating Job Number based on 3 main things to make it look like this: 18034-20 ; so the "18" is the year the job was created, the "034" is the number, we don't ever get close to 1000 jobs a year, we're a small specialty construction business, and the "-20" is the ID for which department(which is a drop-down selector for either Fabrication or Construction). 

So using the Formula below, when I select Fabrication it returns 18034-10 and when I select Construction it returns -2018034.

Formula:
If([Department ID]="Fabrication",
If([Record ID#]>=1 and [Record ID#]<10, Right(ToText(Year([Quote - Date of Bid])),2)&"00"&[Record ID#]& [Department ID],
[Record ID#]>=10 and [Record ID#]<100, Right(ToText(Year([Quote - Date of Bid])),2)&"0"&[Record ID#]& [Department ID],
Right(ToText(Year([Quote - Date of Bid])),2)&[Record ID#]), "-20")&

If([Department ID]="Construction",
If([Record ID#]>=1 and [Record ID#]<10, Right(ToText(Year([Quote - Date of Bid])),2)&"00"&[Record ID#]& [Department ID],
[Record ID#]>=10 and [Record ID#]<100, Right(ToText(Year([Quote - Date of Bid])),2)&"0"&[Record ID#]& [Department ID],
Right(ToText(Year([Quote - Date of Bid])),2)&[Record ID#]), "-10")


Any help would be greatly appreciated!

edit: oh and as for the reasoning why I have all the additional formatting for the Job Number for the "034" is so it's always 3 digits. 
Formulas and functions
  • QuickBaseCoachD's avatar
    QuickBaseCoachD
    Qrew Captain
    7 years ago
    Can you live with the number not starting at 001 each year?  That will be a whole lot simpler if you can accept that.

    If you can live with that, then the formula will be

    (not tested, so please post back if there are any syntax errors)


    var text Dept = Case([Department ID],
    "Construction", "10",
    "Fabrication", "20", "error");

    var text YY = Right(ToText(Year([Quote - Date of Bid])),2);

    var text Number = Right("00" & ToText([Record ID#]),3);

    $YY & $Number & "-" & $Dept


    The formula above uses formula variables to break up the syntax into smaller bite size units.





    • FLSI-DrewFLSI-D's avatar
      FLSI-DrewFLSI-D
      Qrew Trainee
      7 years ago
      Returned this: 
      An identifier cannot be the same as a type name.


      var text Dept = Case([Department ID],
      "Construction", "10",
      "Fabrication", "20", "error");

      var text YY = Right(ToText(Year([Quote - Date of Bid])),2);

      var text   Number = Right("00" & ToText([Record ID#]),3);


      $YY & $Number & "-" & $Dept

      __Also when I pasted the formula into the box, it highlights "Number" and says "An Identifier must follow the type in a variable declaration."
    • QuickBaseCoachD's avatar
      QuickBaseCoachD
      Qrew Captain
      7 years ago
      OK, it did like me calling the formula variable "Number". 
      Try this


      var text Dept = Case([Department ID],
      "Construction", "10",
      "Fabrication", "20", "error");

      var text YY = Right(ToText(Year([Quote - Date of Bid])),2);

      var text SeqNumber = Right("00" & ToText([Record ID#]),3);

      $YY & $SeqNumber & "-" & $Dept

    • FLSI-DrewFLSI-D's avatar
      FLSI-DrewFLSI-D
      Qrew Trainee
      7 years ago
      Worked!

      Now... How much difficulty will there be to have the formatting put back? lol, I will ask accounting and my bosses what they think of just having it go up from 1 digit, but cannot guarantee anything.