Forum Discussion

WadeDavis1's avatar
WadeDavis1
Qrew Trainee
8 years ago

I'm attempting to generate a ""Unique"" identifier for a tracking number that is auto generating.

I'm attempting to have a number generated using "TORC" as the beginning identifier
then the year. and then starting at 10000 and using the record ID#.

I'm new to "formulas and I am stumped
This is what I initially came up with but the error tells me that "There are extra characters beyond the end of the formula." 

"TORC"Year(Date d)"-"([Record ID#]+10000)

This is what I would like to see:
TORC17-100001
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Errors
  • ChrisChris's avatar
    ChrisChris
    Qrew Assistant Captain
    8 years ago

    Your new field would have to be a formula text field by data type.

    "TORC" & Year(Date d) & "-" & ([Record ID#]+10000)

    see if that cleans it up a bit.

    • ChrisChris's avatar
      ChrisChris
      Qrew Assistant Captain
      8 years ago
      The last term would not need the parenthesis wrapped around it.
    • WadeDavis1's avatar
      WadeDavis1
      Qrew Trainee
      8 years ago
      With or without the parentheses
       
      "TORC" & Year(  Date d) & "-" & [Record ID#]+10000

      Returned Error
      Please check the syntax of your formula. Look for mismatched parentheses, missing quotes, or extra brackets.
    • ChuckGrigsby's avatar
      ChuckGrigsby
      Qrew Cadet
      8 years ago
      replace date d with the name of your date field Year([date field])
    • WadeDavis1's avatar
      WadeDavis1
      Qrew Trainee
      8 years ago
      Also Received Error:

      "Please check the syntax of your formula. Look for mismatched parentheses, missing quotes, or extra brackets.
    • ChuckGrigsby's avatar
      ChuckGrigsby
      Qrew Cadet
      8 years ago
      I feel like it should be this if its a formula text field and a date field as proper data type.
      "TORC" & Right(ToText(Year([date_field])),2) & "-" & [Record ID#]+10000
  • QuickBaseCoachD's avatar
    QuickBaseCoachD
    Qrew Captain
    8 years ago
    Not tested but try this.  Let me know if there are syntax errors.

    Try this

    "TORC"
    & Right(ToText(Year([Date d])),2)
    & "-"
    & ToText([Record ID#]+10000)
  • QuickBaseCoachD's avatar
    QuickBaseCoachD
    Qrew Captain
    8 years ago
    I see everyone responded :)

    I think my formula has the best chance for first round syntax errors being clean. 

    The field for date d will need be used as [date d]
    • WadeDavis1's avatar
      WadeDavis1
      Qrew Trainee
      8 years ago
      This returned the error:
      Please check the syntax of your formula. Look for mismatched parentheses, missing quotes, or extra brackets.


      "TORC" 
      & Right(ToText(Year(date d)),2) 
      & "-" 
      & ToText([Record ID#]+10000)
    • QuickBaseCoachD's avatar
      QuickBaseCoachD
      Qrew Captain
      8 years ago
      TORC" 
      & Right(ToText(Year([date d])),2) 
      & "-" 
      & ToText([Record ID#]+10000)
    • ChuckGrigsby's avatar
      ChuckGrigsby
      Qrew Cadet
      8 years ago
      I wonder if he doesn't have a date field and it should be Year(Today())
  • WadeDavis1's avatar
    WadeDavis1
    Qrew Trainee
    8 years ago
    Finally got it.

    "TORC" 
    & Right(ToText(Year([Request Date])),2) 
    & "-" 
    & ToText([Record ID#]+10000)

    Thank you everyone....
  • KyleChase1's avatar
    KyleChase1
    Qrew Trainee
    8 years ago
    I also (as a result of attempting to automate a manual input process) am attempting to do the same thing.  However, my question is about the structure rather than the formula.

    Being new to QB, I'm having to decipher what you guys are saying about the fields.

    In a new test table, I created a formula-text field and placed the above formula in it.  I created a 'Request Date' field to satisfy the arguement, and it populates the 'TORC-' but not a number.

    Could someone please briefly explain what else I'm missing to test this?  The Noob wants to learn.

    Thank you so much in advance!

    -Kyle
  • QuickBaseCoachD's avatar
    QuickBaseCoachD
    Qrew Captain
    8 years ago
    Are you viewing a saved record?  That full formula will not calculate until the record is saved and a Record ID# is assigned to that record.

    Also, please post your formula.
  • KyleChase1's avatar
    KyleChase1
    Qrew Trainee
    8 years ago
    No need.  For some reason, the minute I read your post, I got it.  Duh.  It's not going to generate until save.

    I'm so sorry I wasted your time, and thank you so much for your help.

    -Kyle