Forum Discussion

BrianDunk's avatar
BrianDunk
Qrew Cadet
10 months ago

Conditional Dropdown Field Remove Ability to Add New Option

I have setup a conditional dropdown with two fields and would like to turn off the ability to create new dropdown options for a particular role.  Currently at the bottom of the dropdown list it shows the option to create a new option.  

Thanks



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Brian Dunk
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15 Replies

  • Hey Brian,

    Right click on your field and uncheck " Allow users to create new choices". 

    Chuck



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    v/r,
    Chuck
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    • MarkShnier__You's avatar
      MarkShnier__You
      Icon for Qrew Legend rankQrew Legend

      Go to the settings for the application and their roles and manage roles and go to either the permissions or the user interface for that role and take away the permission to add records to that table of choices. 



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      Mark Shnier (Your Quickbase Coach)
      mark.shnier@gmail.com
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      • BrianDunk's avatar
        BrianDunk
        Qrew Cadet

        Ok I am either confused or not understanding.  Here is a screengrab of the table access for the role I want to modify.  What do I have wrong?



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        Brian Dunk
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  • Brian,

    If you are using a table for  your dropdown, you can restrict this by editing the role of your users, for example, the role of PARTICIPANTS cannot create a new record, thus eliminating that prompt.



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    v/r,
    Chuck
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    • BrianDunk's avatar
      BrianDunk
      Qrew Cadet

      Hi Chuck, thanks for the response.  Not sure if you saw my response above but I am certainly not understanding what it is to do.  Any more direction would be much appreciated.  Here is the role I am trying to edit.



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      Brian Dunk
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      • CharlesDulaney's avatar
        CharlesDulaney
        Qrew Member

        Brian,

        From anywhere in your app, click on the Users tab, 

        on the right top of this screen, select Manage Roles

        select the role that you want to limit (creating a record)

        now locate the table of your drop-down selections.

        uncheck the "Add" column for that table.

        You, as an admin, will always see the add new record option in the dropdown unless you test your app as the role in question to validate that role can no longer make record additions. This is located in your username dropdown for modifying preferences and billing.



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        v/r,
        Chuck
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