Discussions

Can anyone council me if it is possible to create a report formula to count and display the row number in a report?  (I know Quickbase counts the number of records in a report, but can this counter be accessed?)

This can be done with a Formula Query but only if the short on the report is 100% predictable and you don't use any dynamic filters.  

The only other way that I know of is to create a field that calculates to 1 called [Row]

then you need to contrive a summary report, which will actually break on every single record, and include that as a field to summarize on the report, and said that field to be displayed as a running total down the report.  

So basically, the trick is to make a summary report which gives you all the rose and all the columns that you would have had on your table report.

Can anyone council me if it is possible to create a report formula to count and display the row number in a report?  (I know Quickbase counts the number of records in a report, but can this counter be accessed?)

Mark is the undisputed guru so I'd trust his response more than mine.  But I'll still take a crack at how I'd try this, even though I know it is not an efficient way to do it.

If your report works as you want, you could build a pipeline to recreate that same data set.  Then, write that data set (your report data) to an empty table.  That table would also need to include a field that does a record count and populates that field each time a record is added. 

The formula I use for this field is: 

Size(
GetRecords(
If(not IsNull([Record ID#]),"AND{3.LTE.'"&[Record ID#]&"'}")))

Warning:  I am somewhat of a novice at Quickbase so don't bet the farm on my suggestion :)

This can be done with a Formula Query but only if the short on the report is 100% predictable and you don't use any dynamic filters.  

The only other way that I know of is to create a field that calculates to 1 called [Row]

then you need to contrive a summary report, which will actually break on every single record, and include that as a field to summarize on the report, and said that field to be displayed as a running total down the report.  

So basically, the trick is to make a summary report which gives you all the rose and all the columns that you would have had on your table report.

Can anyone council me if it is possible to create a report formula to count and display the row number in a report?  (I know Quickbase counts the number of records in a report, but can this counter be accessed?)

Mark is the undisputed guru so I'd trust his response more than mine.  But I'll still take a crack at how I'd try this, even though I know it is not an efficient way to do it.

If your report works as you want, you could build a pipeline to recreate that same data set.  Then, write that data set (your report data) to an empty table.  That table would also need to include a field that does a record count and populates that field each time a record is added. 

The formula I use for this field is: 

Size(
GetRecords(
If(not IsNull([Record ID#]),"AND{3.LTE.'"&[Record ID#]&"'}")))

Warning:  I am somewhat of a novice at Quickbase so don't bet the farm on my suggestion :)

This can be done with a Formula Query but only if the short on the report is 100% predictable and you don't use any dynamic filters.  

The only other way that I know of is to create a field that calculates to 1 called [Row]

then you need to contrive a summary report, which will actually break on every single record, and include that as a field to summarize on the report, and said that field to be displayed as a running total down the report.  

So basically, the trick is to make a summary report which gives you all the rose and all the columns that you would have had on your table report.

Can anyone council me if it is possible to create a report formula to count and display the row number in a report?  (I know Quickbase counts the number of records in a report, but can this counter be accessed?)

The above only works unfortunately until someone makes an adjustment or adds a filter to play with the data view at which point the value of the Row # would still be the same since its based on the entire data set, not on the data in the report. Mark's suggestion is the only native solution / loophole that QB can do, otherwise the only other option is to do a custom code page and you could do something like a API_GenResultsTable or REST API report run and then display it with an additional column inserted to show the row # custom. 

Mark is the undisputed guru so I'd trust his response more than mine.  But I'll still take a crack at how I'd try this, even though I know it is not an efficient way to do it.

If your report works as you want, you could build a pipeline to recreate that same data set.  Then, write that data set (your report data) to an empty table.  That table would also need to include a field that does a record count and populates that field each time a record is added. 

The formula I use for this field is: 

Size(
GetRecords(
If(not IsNull([Record ID#]),"AND{3.LTE.'"&[Record ID#]&"'}")))

Warning:  I am somewhat of a novice at Quickbase so don't bet the farm on my suggestion :)

This can be done with a Formula Query but only if the short on the report is 100% predictable and you don't use any dynamic filters.  

The only other way that I know of is to create a field that calculates to 1 called [Row]

then you need to contrive a summary report, which will actually break on every single record, and include that as a field to summarize on the report, and said that field to be displayed as a running total down the report.  

So basically, the trick is to make a summary report which gives you all the rose and all the columns that you would have had on your table report.

Can anyone council me if it is possible to create a report formula to count and display the row number in a report?  (I know Quickbase counts the number of records in a report, but can this counter be accessed?)

Thanks everyone.

I use QB at my golf course for a zillion things including event scoring.

In this case, I was scoring a high school tournament in which we had to identify the low overall golfer (easy), and also the low four golfers from each school, calculate the sum of their four scores, then rank against the other schools.

My app has two tables.  Parent is the list of schools, child is the list of competitors and where the hole scores are tabulated.

I wanted Quickbase to identify the four low players for each school on the child table  and then I'd simply have a summary field on the parent table to tabulate each schools (4 person) team total then sort on this counter total and report.

I couldn't automate the task, so I simply added a checkbox to the scoring table, sorted the scores by school and gross score (with a tie breaking methodology) and checked the check box for the first four scores of each school.  So the summary simply counted the check marks from each school.

Simple with my small data set.

But it drives me crazy I can write a formula in an excel spreadsheet to automate this exact task in minutes, but on Quickbase, it's so complicated.

Jeff

The above only works unfortunately until someone makes an adjustment or adds a filter to play with the data view at which point the value of the Row # would still be the same since its based on the entire data set, not on the data in the report. Mark's suggestion is the only native solution / loophole that QB can do, otherwise the only other option is to do a custom code page and you could do something like a API_GenResultsTable or REST API report run and then display it with an additional column inserted to show the row # custom. 

Mark is the undisputed guru so I'd trust his response more than mine.  But I'll still take a crack at how I'd try this, even though I know it is not an efficient way to do it.

If your report works as you want, you could build a pipeline to recreate that same data set.  Then, write that data set (your report data) to an empty table.  That table would also need to include a field that does a record count and populates that field each time a record is added. 

The formula I use for this field is: 

Size(
GetRecords(
If(not IsNull([Record ID#]),"AND{3.LTE.'"&[Record ID#]&"'}")))

Warning:  I am somewhat of a novice at Quickbase so don't bet the farm on my suggestion :)

This can be done with a Formula Query but only if the short on the report is 100% predictable and you don't use any dynamic filters.  

The only other way that I know of is to create a field that calculates to 1 called [Row]

then you need to contrive a summary report, which will actually break on every single record, and include that as a field to summarize on the report, and said that field to be displayed as a running total down the report.  

So basically, the trick is to make a summary report which gives you all the rose and all the columns that you would have had on your table report.

Can anyone council me if it is possible to create a report formula to count and display the row number in a report?  (I know Quickbase counts the number of records in a report, but can this counter be accessed?)