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AndreonnaGarret's avatar
AndreonnaGarret
Qrew Assistant Captain
8 years ago

Checklist variations

I am looking to create a checklist for our Preventative Maintenance. I am hoping that someone can help me think of an elegant solution to creating this.  The main issue is that we have many machine...
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Captain","color":"333333","icon":null,"rankStyle":"TEXT"},"User:user:33225":{"__typename":"User","id":"user:33225","uid":33225,"login":"AndreonnaGarret","deleted":false,"avatar":{"__typename":"UserAvatar","url":"https://community.quickbase.com/t5/s/kqufx49752/m_assets/avatars/default/avatar-9.svg?time=0"},"rank":{"__ref":"Rank:rank:18"},"email":"","messagesCount":77,"biography":null,"topicsCount":24,"kudosReceivedCount":26,"kudosGivenCount":22,"kudosWeight":1,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2019-07-16T14:40:38.000-07:00","confirmEmailStatus":null},"followersCount":null,"solutionsCount":0},"ForumTopicMessage:message:24645":{"__typename":"ForumTopicMessage","uid":24645,"subject":"Checklist variations","id":"message:24645","revisionNum":1,"repliesCount":7,"author":{"__ref":"User:user:33225"},"depth":0,"hasGivenKudo":false,"board":{"__ref":"Forum:board:quickbase-discussions"},"conversation":{"__ref":"Conversation:conversation:24645"},"readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:24645"},"body@stripHtml({\"truncateLength\":200})":"I am looking to create a checklist for our Preventative Maintenance. I am hoping that someone can help me think of an elegant solution to creating this.  The main issue is that we have many machine...","body@stringLength":"2448","rawBody":"I am looking to create a checklist for our Preventative Maintenance. I am hoping that someone can help me think of an elegant solution to creating this. 

The main issue is that we have many machines, and each has a different set of items to check off. Although, some of the items do cross over but not many of them. 

I currently have a similar checklist set up, but it's a little messy to make updates to, and I'm hoping there may be an easier solution. Currently, I have a checklist with 6 different variations, and I've added 6 sections with the checklist items on them. Each section only appears when it's option is selected. However, this is a lot of fields as I have to add all items under each section. This checklist I have set up already has 10-12 checklist items on it and is already cumbersome to update. These new checklists have 50-100 items on them. 

Does anyone know of some way to make this a little simpler?


I have added some screenshots of the lists I currently have. As you can see in the first image, my first field allows the user to select the type of checklist they are completing. Once this is selected it shows the correlating section for them to complete. This method has these 6 short checklists in one form with 173 fields. Many of these checklist items overlapped, but not in the same order. 

I would appreciate any thoughts on this you may have. 

Thanks!","kudosSumWeight":2,"postTime":"2017-05-08T16:11:00.000-07:00","images":{"__typename":"AssociatedImageConnection","edges":[{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDE","node":{"__ref":"AssociatedImage:{\"url\":\"https://community.quickbase.com/t5/s/kqufx49752/images/bS0yNDY0NS0zNTA5aTg5NzhFREIzRTdBRTNBMDA?revision=1\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDI","node":{"__ref":"AssociatedImage:{\"url\":\"https://community.quickbase.com/t5/s/kqufx49752/images/bS0yNDY0NS0zNTA4aTUxMjVFRUUyNTgzQzI0REY?revision=1\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDM","node":{"__ref":"AssociatedImage:{\"url\":\"https://community.quickbase.com/t5/s/kqufx49752/images/bS0yNDY0NS0zNTA1aUY5M0RBNjMzN0U2MUYyNDQ?revision=1\"}"}}],"totalCount":3,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:24645_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":7},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[],"body":"I am looking to create a checklist for our Preventative Maintenance. I am hoping that someone can help me think of an elegant solution to creating this. 

The main issue is that we have many machines, and each has a different set of items to check off. Although, some of the items do cross over but not many of them. 

I currently have a similar checklist set up, but it's a little messy to make updates to, and I'm hoping there may be an easier solution. Currently, I have a checklist with 6 different variations, and I've added 6 sections with the checklist items on them. Each section only appears when it's option is selected. However, this is a lot of fields as I have to add all items under each section. This checklist I have set up already has 10-12 checklist items on it and is already cumbersome to update. These new checklists have 50-100 items on them. 

Does anyone know of some way to make this a little simpler?


I have added some screenshots of the lists I currently have. As you can see in the first image, my first field allows the user to select the type of checklist they are completing. Once this is selected it shows the correlating section for them to complete. This method has these 6 short checklists in one form with 173 fields. Many of these checklist items overlapped, but not in the same order. 

I would appreciate any thoughts on this you may have. 

Thanks!"},"Conversation:conversation:24645":{"__typename":"Conversation","id":"conversation:24645","solved":false,"topic":{"__ref":"ForumTopicMessage:message:24645"},"lastPostingActivityTime":"2017-06-02T14:33:00.000-07:00","lastPostTime":"2017-06-02T14:33:00.000-07:00","unreadReplyCount":7,"isSubscribed":false},"ModerationData:moderation_data:24645":{"__typename":"ModerationData","id":"moderation_data:24645","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"AssociatedImage:{\"url\":\"https://community.quickbase.com/t5/s/kqufx49752/images/bS0yNDY0NS0zNTA5aTg5NzhFREIzRTdBRTNBMDA?revision=1\"}":{"__typename":"AssociatedImage","url":"https://community.quickbase.com/t5/s/kqufx49752/images/bS0yNDY0NS0zNTA5aTg5NzhFREIzRTdBRTNBMDA?revision=1","title":"3507.png","associationType":"BODY","width":490,"height":209,"altText":null},"AssociatedImage:{\"url\":\"https://community.quickbase.com/t5/s/kqufx49752/images/bS0yNDY0NS0zNTA4aTUxMjVFRUUyNTgzQzI0REY?revision=1\"}":{"__typename":"AssociatedImage","url":"https://community.quickbase.com/t5/s/kqufx49752/images/bS0yNDY0NS0zNTA4aTUxMjVFRUUyNTgzQzI0REY?revision=1","title":"3508.png","associationType":"BODY","width":490,"height":324,"altText":null},"AssociatedImage:{\"url\":\"https://community.quickbase.com/t5/s/kqufx49752/images/bS0yNDY0NS0zNTA1aUY5M0RBNjMzN0U2MUYyNDQ?revision=1\"}":{"__typename":"AssociatedImage","url":"https://community.quickbase.com/t5/s/kqufx49752/images/bS0yNDY0NS0zNTA1aUY5M0RBNjMzN0U2MUYyNDQ?revision=1","title":"3509.png","associationType":"BODY","width":397,"height":207,"altText":null},"Revision:revision:24645_1":{"__typename":"Revision","id":"revision:24645_1","lastEditTime":"2017-05-08T16:11:00.000-07:00"},"ForumReplyMessage:message:24647":{"__typename":"ForumReplyMessage","id":"message:24647","conversation":{"__ref":"Conversation:conversation:24645"},"author":{"__ref":"User:user:33225"},"revisionNum":1,"uid":24647,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:quickbase-discussions"},"subject":"Re: Checklist variations","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:24647"},"parent":{"__ref":"ForumReplyMessage:message:24646"},"body":"So like one table, that lists all of the checklist items. This would also have a field that ties them to a specific record type. And then an embedded report on my main table would pull in with only those related items?","body@stringLength":"218","rawBody":"So like one table, that lists all of the checklist items. This would also have a field that ties them to a specific record type. And then an embedded report on my main table would pull in with only those related 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Then you can customize the lists for every type, and if down the road your list changes, you just change the template, without causing any problems to the old checklists.

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Then you can customize the lists for every type, and if down the road your list changes, you just change the template, without causing any problems to the old checklists.

It is a much more scale-able solution, and gives you much better reporting 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